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ADMINISTRATIVE ASSISTANT

Ottawa

Job Summary

Title: Administrative Assistant
Security Clearance: Reliability Status
Travel Required: No
Start Date: immediate
Employer Type: Public Sector
Language: Bilingual

Description

Our government client is seeking a Bilingual Administrative Assistant with Enhanced Clearance.

Qualifications

Criteria: (Minimum of 2 years experience)

  • Experience in providing advisory services to senior management;
  • Experience in managing information flow in a executive’s office;
  • Experience in the coordination, verification, editing and processing of briefing notes and correspondence of senior management;
  • Experience in liaising with the office of a DG/CIO as well as senior officials of other governmental departments and external stakeholders;
  • Experience in preparing reports, summaries, assessments and recommendations;
  • Experience in the preparation and coordination of meetings and documents.

Must have knowledge of the following: (Must Have)

  • Knowledge of the practices and protocols to organise high level meetings, conferences and events.
  • Knowledge of administrative procedures including a Bring Forward System and tracking
  • Knowledge of principles and practices of database development and management to track the progress of documentation;
  • Knowledge of an email system such as Lotus Notes or Outlook
  • Knowledge of MS Word, Word Perfect, Excel, and MECS 

Abilities: (Must Have) 

  • Ability to provide advice and work with a Executive Director,  and liaise with a DG's office and management and staff;
  • Ability to organise, prioritise and delegate work and liaise to ensure smooth operation of the office;
  • Ability to work under pressure and in a high volume office
  • Ability to communicate effectively both orally and in writing;
  • Ability to multi-task various items at one time
  • Ability to respond to stressful situations and tight deadlines.
  • Must be professional and courteous

Personal Suitability: Must have the following;

  • Efective Interpersonal Relationships.
  • Judgement and discretion.
  • Client Service Oriented
  • Leadership skills 


Asset Criteria:

  • IT experience or working within an IT environment

How to Apply

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Resume:
 

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