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RECORDS MANAGEMENT SPECIALIST

Ottawa

Job Summary

Title: Records Management Specialist
Security Clearance: Enhanced Reliability Status
Travel Required: No
Start Date: immediate
Term of Contract: 1 Years
Employer Type: Public Sector
Language: Bilingual

Qualifications

Demonstrating Information/Records Management/ Recordkeeping Specialist experience in a given project reference is defined as work demonstrating six (6) or more services.Must have a minimum of two (2) years of experience, within the last five (5) years providing advice and guidance in the field of Recordkeeping as it relates to the implementation of Recordkeeping policy, regulations and legal requirements. Must have a minimum of two (2) years of experience, within the last five (5) years providing advice and guidance in the field of Recordkeeping as it relates to Capacity Building, Legacy Records Management and e-records sustainability.Must have a minimum of two (2) years of experience, within the last ten (10) years, with the Canadian Federal Government with respect to Records Information Management. Experience within the last five (5) years prior to bid closing, analyzing and reporting on the effectiveness of records and information management plans, procedures and protocols.  Experience within the last five (5) years prior to bid closing, identifying and analyzing information and records management issues and providing recommendations to *management for improvement.Experience within the last ten (10) years prior to bid closing, providing guidance and training in the delivery of records management functions in compliance with Treasury Board policies and directives.Experience within the last ten (10) years prior to bid closing, in providing assistance in the development of internal service delivery methods (tracking or reporting tools) for record keeping and information management and, monitoring the implementation for consistency while maintaining data base integrity.

 

Tasks - Deliverables

The required services may include, but are not limited to the following:

  1. Collecting, crating, receiving and/or capturing information;                                 
  2. Organizing, using, and/or disseminating information;                  
  3. Maintaining, storing and/or preserving information;                                
  4. Disposing of information;                                 
  5. Coordinating management of an organization’s information-based resources, including its information holdings and investment in technology;                                 
  6. Planning, directing and controlling all of the organization's information-based resources to meet corporate goals and to deliver programs and services;                                 
  7. Coordinating of information storage requirements and interface with Information Technology;
  8. Providing document and records management;
  9. Coordinating Access to Information and Privacy Act requirements;
  10. Defining produce business requirement document.
  11. Conducting subject-specific research in the archival holdings of federal departments and agencies;
  12. Producing professional research reports based on detailed research into federal records;
  13. Developing, organizing, monitoring, conducting and reporting on sustained archival research projects;
  14. Identifying, classifying, archiving, preserving, and destroying records;
  15. Responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
  16. Managing a library or a library service;
  17.  Cataloguing, indexing and classifying information audio-visual and electronic documents;
  18. Organizing and maintaining “virtual” services;
  19. Establishing and implementing metadata standards and guidelines;
  20. Analyzing and reporting on the effectiveness of the implementation of information management standards;
  21. Identifying and analyzing content management issues and providing recommendations to management for improvement;
  22. Delivering research and reference services;
  23. Searching online systems and the web to find information; and
  24. Delivering library services;
  25. Provide advice and guidance in the field of Recordkeeping as relates to Capacity Building, Legacy Records Management and e-Records Sustainability;
  26. Provide advice and guidance in the field of Recordkeeping as relates to the implementation of Recordkeeping policy, regulations and legal requirements;
  27. Provide assistance in the monitoring and evaluation of the Recordkeeping policies and regulations

How to Apply

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